When writing a letter to request an extension of time to deliver goods, it is important to be clear and polite. Begin by addressing the recipient and introducing yourself. Mention the relevant purchase order number and explain the reason for the delay. Provide the original delivery date and time, and propose a new delivery date. Apologize for the inconvenience and request approval for the extension. Offer your contact information for any further queries. Avoid using unclear language and ensure all necessary details are included.
Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Request Letter for Extension of Time to Deliver Goods
To,
_________,
_________,
_________ (mention receiver’s details)
Date: __/__/_____ (date)
Subject: Request for extension of time to deliver goods
Sir/ Madam,
Most courteously, my name is __________ (name) and I am writing this letter on behalf of ___________ (company name) in reference to the PO/ Purchase order number _______________ (PO/ Purchase order number).
I write this letter in order to apologetically inform you that the order placed by you will get delayed as ______________ (mention reason – unavailability of goods/ unavailability of raw material/ any other). The goods were supposed to be delivered by time was __:__ (time) on __/__/____ (date), but due to the said reason, we are in need of an extension in the delivery date of the ordered item.
The revised delivery date for the supply of goods against your PO will be __/__/_____ (date) and we request you to kindly accept our apology and extend the time period. We look forward to your approval in this regard.
Yours truly,
For __________ (company name),
__________ (signature),
__________ (your name),
__________ (company’s address)
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FAQs
- Why do I need to request an extension for the delivery of goods?
- Requesting an extension is necessary to inform the recipient about delays and to seek their approval for a new delivery date, ensuring transparency and maintaining trust.
- What information should be included in the request letter?
- Include your name, company name, purchase order number, original delivery date and time, reason for the delay, new proposed delivery date, and contact information.
- How should I address the recipient in the letter?
- Address the recipient formally, using their proper title and name if known, such as "Sir/Madam" or "Dear [Recipient's Name]."
- What should I do if the recipient does not respond to my request for an extension?
- Follow up with a polite reminder, either through another letter or a phone call, to ensure your request is acknowledged and addressed.
- Is it necessary to provide a reason for the delay in the letter?
- Yes, providing a reason for the delay helps the recipient understand the situation and is more likely to result in their approval for the extension.
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