Request Letter for Airline Ticket Refund

Table of Contents:

• Sample Letter
• Live Editing Assistance
• How to Use Live Assistant
• Additional Template Options
• Download Options
• Share via Email
• Share via WhatsApp
• Copy to Clipboard
• Print Letter
• FAQs

Request Letter for Refund of Airline Tickets Due to Travel Disruption

To,
The Customer Relations Officer,
__________ (Airline Address)

Date: __/__/____

Subject – Request for Refund

Dear Sir/ Madam,

I had booked __ (no. of tickets booked) tickets having reference no. ______ (reference No. /PNR No.) for _______ (myself/family members/friends) on dated ________ (date) to visit ______ (place to visit) for _______ (purpose – tourism/personal visit/education/family and friend visit/any other) purpose but suddenly due to ________ (unrest conditions/lockdown/curfew/emergency) in _________ (location), _________ (flights cancelled/connecting flight cancelled/we are unable to travel/any other reason). Please find travelers information stated below:

Flight Name: _________, Flight Number: ________

I humbly request you to kindly refund _______ (full/partial/any other) amount as per airline policy. I am enclosing (duly filed refund form/ ID/Address proof/ any other supporting document) along with the application.

Best Regards,

Yours Truly
___________ (Name)
___________ (Contact No.)
___________ (Address)

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Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

Print Letter

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.

FAQs

1. What information should be included in a request letter for an airline ticket refund?
   • Include details such as the number of tickets booked, reference or PNR number, flight information, reason for the refund request, and any supporting documents.
2. How should the reason for the refund request be explained in the letter?
   • Clearly state the reason, whether it's due to flight cancellation, personal circumstances, or any other relevant factor, in a concise and polite manner.
3. What documents should be enclosed with the request letter?
   • Enclose any necessary documents such as a filled refund form, ID/Address proof, and any other supporting documents required by the airline for processing the refund.
4. Is it necessary to specify the desired refund amount in the letter?
   • Yes, it's advisable to mention whether you are requesting a full refund, partial refund, or any other specific amount, as per the airline's refund policy.
5. How should the tone of the letter be?
   • The tone should be polite, respectful, and formal, expressing gratitude for considering the refund request and providing all necessary details clearly.