When writing a letter to a vendor about a shortage in the supply of goods, it's essential to maintain clarity and politeness. Clearly state the details of the order received and explain the reasons for the shortage in supply. Apologize for any inconvenience caused and express willingness to fulfill what is possible. Request cooperation from the vendor and provide contact information for further communication.

Table of Contents:

Sample Letter for Short Supply of Goods

__________ (Sender’s Details)

Date: __/__/____ (Date)

__________ (Name),
__________ (Address)
__________ (Vendor’s Information)

Subject: Shortage in supply of goods

Dear Sir/ Madam,

Most courteously, I, __________ (Name) and I am ________ (Designation) of ________ (Company Name) and I am writing this letter in reference to the order recieved from your side on __/__/____ (Date) for __________ (Material) which is to be delivered __________ (alternate days/ alternate months/ quartely).

Through this letter, I beg to inform you that due to _________ (shortage in supply of raw materials/ lack of labor/ machinery fault/lockdown/ any other) we will not be able to accomplish your complete order and can only give assurance for the supply of ________ (Quantity) against your order.

I believe you would accept our sincere apologies and help us by supporting us in this harsh time. We expect a response from your side before __/__/____ (Date). In case, any query or question arises, you may contact me at _________ (contact number).

Thanking you,
__________ (Signature)
__________ (Name)
__________ (Contact Details)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


  • Why is it important to inform the vendor about the shortage in supply?
    • Informing the vendor allows them to adjust their plans accordingly and make arrangements to mitigate any potential impact on their operations.
  • How should the reasons for the shortage be communicated?
    • Clearly and concisely explain the reasons for the shortage, providing sufficient information to convey the situation without going into unnecessary detail.
  • What should be included in the letter to show sincerity and willingness to cooperate?
    • Apologize for the inconvenience caused, express gratitude for the vendor's understanding, and offer reassurance of continued cooperation despite the challenges.
  • How can vendors assist during a shortage in supply?
    • Vendors can assist by showing understanding, exploring alternative solutions, and maintaining open communication to find mutually beneficial resolutions.
  • What steps can be taken to prevent similar shortages in the future?
    • Steps such as diversifying suppliers, maintaining adequate inventory levels, and implementing robust supply chain management practices can help prevent similar shortages in the future.

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