__________ (Receiver’s Name)
__________ (Receiver’s Address)
Date: __/__/____ (Date)
Subject: Liquidated Damages
This letter is to inform you that as per the purchase order __________ (purchase order No.) terms the work completion date/ delivery date/ deadline for executing the order was _____________ (deadline date). But the final completion/ delivery as per our records is ________________ (work completion date/ delivery date).
We request you to kindly specify the reason for the delay in work completion/ delivery, else as per the contractual agreement/ PO Terms, LD charges will be applicable and the same shall be deducted from your final payment.
We request to revert by ___________ (deadline date for reply), else we shall proceed with the deduction.
In case of any query contact at _____________ (contact number)
___________ (Your Name)