Letter for Imposing Liquidated Damages Due to Delay – Sample Letter Regarding Liquidated Damages

To,
__________ (Receiver’s Name)
__________ (Receiver’s Address)

Date: __/__/____ (Date)

Subject: Liquidated Damages

Sir/Madam,

This letter is to inform you that as per the purchase order __________ (purchase order No.) terms the work completion date/ delivery date/ deadline for executing the order was _____________ (deadline date). But the final completion/ delivery as per our records is ________________ (work completion date/ delivery date).

We request you to kindly specify the reason for the delay in work completion/ delivery, else as per the contractual agreement/ PO Terms, LD charges will be applicable and the same shall be deducted from your final payment.

We request to revert by ___________ (deadline date for reply), else we shall proceed with the deduction.

In case of any query contact at _____________ (contact number)

Regards,
___________ (Your Name)
___________ (Designation)