A business order letter is a formal communication used by a company to place an order for goods or services with another company. It should clearly state the items being ordered, including quantity and any specific requirements, along with details about payment and delivery. Clarity and politeness are essential to ensure effective communication.

Table of Contents:

Sample Business Order Letter

Looking for a sample order letter to order something for your company?

Sample template of the order letter:


Date: __/__/____ (Date)

Subject: Order for ________

Respected Sir/Madam,

My name is _______ (Name) and I am ________ (Designation) of _________ (Company Name).

I am writing this letter on behalf of ________ (Company name) in regard to the response I received from your side for the inquiry letter I sent. This is to inform you that we had a look at the response letter and we are willing to order the following mentioned items.

Product NameQuantityColor

The payment of the above-said order will be done in ________ (Cash/ Cheque/ Demand draft/ etc.). I/ We believe to hear from you in regard to the same. The order shall be delivered at __________ (Address). In case of any queries, you may contact us at ___________ (Mention your contact number)

___________ (Company Name),
___________ (Signature),
___________ (Name)

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  • What is a business order letter?
    • A business order letter is a formal communication used by a company to place an order for goods or services with another company.
  • What information should be included in a business order letter?
    • A business order letter should include details such as the items being ordered, quantity, color (if applicable), payment method, delivery address, and contact information.
  • Why is it important to specify the payment method in the order letter?
    • Specifying the payment method ensures clarity and helps the recipient prepare necessary payment instructions or arrangements.
  • What should be done if there are specific requirements for the order?
    • Any specific requirements for the order, such as customization or special handling instructions, should be clearly communicated in the letter.
  • Is it necessary to provide contact information in the order letter?
    • Yes, providing contact information allows the recipient to reach out for any clarifications or to confirm receipt of the order.

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