When writing a letter to a vendor about a delay in delivery, it's crucial to maintain clarity and politeness. Clearly state the order details, including the order number and date received, and explain the reason for the delay concisely. Apologize for the inconvenience caused and assure the vendor that measures will be taken to prevent such delays in the future.
Sample Letter to Vendor for Delay in Delivery
To,
__________(Name of the Vendor)
__________(Address of the Vendor)
Date: __/__/____(Date)
From,
The Manager,
__________(Name of the Company)
__________(Address)
Subject: Delay in delivery of _________ (product name)
Respected Sir/Madam,
This letter is in reference to your order no. ________ (order number) received dated__________(Date).
I, _________ (Your name) __________ (Designation) on behalf of __________(Company Name) beg to inform that the above-mentioned order will be delayed by _______ (no. of days/ week/ month). The main reason for the delay is __________(Mention reason for delay in product or service delivery).
I assure you that this order will not be delayed beyond the time given above. You are a valuable customer and satisfying our customers is our utmost priority. I request you kindly accept our apology. We will make sure that this will not be repeated next time.
Thank you for your patience.
Yours Faithfully/Sincerely,
__________(Signature)
__________(Name)
__________(Name of the Company)
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