Letter to Return Damaged Goods – Sample Letter to Return the Damaged GoodsLetter to Return Damaged Goods – Sample Letter to Return the Damaged Goods
When writing a letter to return damaged goods, it's essential to maintain clarity and politeness. Clearly state the order number, date of purchase, and details of the damage. Request the initiation of the return process according to the agreement. Provide contact information for further communication and express anticipation for a prompt response.

Table of Contents:

Sample Letter to Return the Damaged Goods

To,
_____________ (name),
_____________ (address)

Date:__/__/_____ (date)

Subject: Returning the damaged goods received

Respected Sir/ Madam,

This is to inform you that I am writing this letter in reference to the order number ____________ (mention order number) which was placed by our company i.e. ____________ (company name) on __/__/____ (date). I beg to inform you that the said order was delivered and I hereby state that the goods were found to be damaged.

As per the agreement, you are requested to kindly initiate the return for the said order. For further queries, you may contact me at _____________ (contact number). Looking forward to your quick response.

Thanking you,
Regards,
____________ (name),
____________ (contact details)

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FAQs

  • What should I include in a letter to return damaged goods?
    • Clearly state the order number, date of purchase, and details of the damage. Request the initiation of the return process as per the agreement.
  • Is it necessary to provide contact information in the letter?
    • Yes, providing contact information ensures that the recipient can easily reach out for further communication or clarification.
  • How should I address the recipient in the letter?
    • You can use "Respected Sir/ Madam" or "Dear Sir/ Madam" to address the recipient in a polite and respectful manner.
  • Should I express regret for the inconvenience caused?
    • Yes, expressing regret for the inconvenience caused by the damaged goods demonstrates professionalism and goodwill.
  • What tone should I maintain in the letter?
    • Maintain a professional and polite tone throughout the letter, expressing the need for resolution while remaining courteous.

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