Letter Seeking Approval for Site Visit – Sample Letter Requesting Approval for Site Visit

To,
______________ (Receiver’s Name)
______________ (Receiver’s Address)
______________ (Postal code)

Date: __/__/____ (Date)

From,
______________ (Sender’s Name)
______________ (Sender’s Address)
______________ (Postal code)

Dear Sir/Madam,

This is to most humbly inform you that my name is ____________ (name) and I am working as a ___________ (designation) in ____________ (name of the organization)

This letter is in reference to the meeting/discussion we had earlier today/yesterday regarding the _____________ (mention reason for site visit). I have decided to visit the company/industry site to have __________ (mention reason in detail).

Moreover, I wish to visit the site on __/__/____ (date) if possible. I request you to kindly approve the visiting request for the same. If you wish to make any changes, you can contact me at __________ (contact details) so that the required arrangement can be made accordingly.

Thank you in advance for your time and cooperation.

Regards,
____________ (Signature),
____________ (Name),
____________ (Designation)
____________ (Contact details)

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