When writing an authorization letter for collecting a vehicle's registration certificate (RC), ensure that you include all necessary details such as the vehicle's registration number, make, and model. Clearly state the reason for your unavailability and authorize a trusted person to collect the RC on your behalf. Attach all required documents and provide your contact information for any queries. Always use polite and clear language.
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- Download Options
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- FAQs
Sample Authorization Letter for Collection of Registration Certificate
To,
The Officer In-charge,
__________ (Name of the Authority),
__________ (Address)
Date: __/__/____ (Date)
Subject: Authorization for collection of registration certificate
Respected Sir/Madam,
I am ___________ (Your Name), owner of vehicle bearing registration number __________ (mention registration number).
This letter is in reference to the vehicle number ___________ (mention vehicle number) make __________ (mention make) and model _________ (model number). I was notified to collect the registration certificate of my vehicle from your _________ (office/ branch/ any other) on __/__/____ (date) but I beg to state that due to the reason ________ (mention reason – unavailability/ not well/ out of town/ any other) I would not be able to collect the mentioned certificate.
Therefore, I request you to kindly hand over the registration certificate of the above-mentioned vehicle to Mr./ Mrs. /Miss ____________ (mention name of the authorized person) whose signature is attested below. As per the requirements, I am attaching all required documents along with this letter.
Signature:___________ (signature of authorized person)
You may reach me as per the details mentioned below:
__________ (Contact Number),
__________ (Email ID)
Sincerely,
__________ (Your Signature)
__________ (Name)
__________ (Account Number)
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FAQs
- Q: What should be included in an authorization letter for collecting a vehicle registration certificate?
- A: The letter should include your name, the vehicle's registration number, make, and model, the reason for your unavailability, the name of the authorized person, their signature, and your contact details.
- Q: Can I authorize someone to collect my vehicle registration certificate if I am out of town?
- A: Yes, you can authorize someone to collect your vehicle registration certificate by providing a signed authorization letter and attaching the necessary documents.
- Q: What documents should I attach to the authorization letter?
- A: You should attach a copy of your ID proof, the authorized person's ID proof, and any other documents required by the authority for the transfer.
- Q: How do I ensure my authorization letter is accepted by the concerned authority?
- A: Ensure that the letter is clear, polite, and includes all necessary details. Attach all required documents and provide your contact information for any queries.
- Q: What should I do if the authority requires additional information?
- A: Provide your contact information in the letter and mention that the authority can reach out to you for any additional information or queries.
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