When writing an authorization letter for collecting a vehicle's registration certificate (RC), ensure that you include all necessary details such as the vehicle's registration number, make, and model. Clearly state the reason for your unavailability and authorize a trusted person to collect the RC on your behalf. Attach all required documents and provide your contact information for any queries. Always use polite and clear language.

Table of Contents:

Sample Authorization Letter for Collection of Registration Certificate

The Officer In-charge,
__________ (Name of the Authority),
__________ (Address)

Date: __/__/____ (Date)

Subject: Authorization for collection of registration certificate

Respected Sir/Madam,

I am ___________ (Your Name),  owner of vehicle bearing registration number __________ (mention registration number).

This letter is in reference to the vehicle number ___________ (mention vehicle number) make __________ (mention make) and model _________ (model number). I was notified to collect the registration certificate of my vehicle from your _________ (office/ branch/ any other) on __/__/____ (date) but I beg to state that due to the reason ________ (mention reason – unavailability/ not well/ out of town/ any other) I would not be able to collect the mentioned certificate.

Therefore, I request you to kindly hand over the registration certificate of the above-mentioned vehicle to Mr./ Mrs. /Miss ____________ (mention name of the authorized person) whose signature is attested below. As per the requirements, I am attaching all required documents along with this letter.

Signature:___________ (signature of authorized person)

You may reach me as per the details mentioned below:
__________ (Contact Number),
__________ (Email ID)

__________ (Your Signature)
__________ (Name)
__________ (Account Number)

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  1. Q: What should be included in an authorization letter for collecting a vehicle registration certificate?
    • A: The letter should include your name, the vehicle's registration number, make, and model, the reason for your unavailability, the name of the authorized person, their signature, and your contact details.
  2. Q: Can I authorize someone to collect my vehicle registration certificate if I am out of town?
    • A: Yes, you can authorize someone to collect your vehicle registration certificate by providing a signed authorization letter and attaching the necessary documents.
  3. Q: What documents should I attach to the authorization letter?
    • A: You should attach a copy of your ID proof, the authorized person's ID proof, and any other documents required by the authority for the transfer.
  4. Q: How do I ensure my authorization letter is accepted by the concerned authority?
    • A: Ensure that the letter is clear, polite, and includes all necessary details. Attach all required documents and provide your contact information for any queries.
  5. Q: What should I do if the authority requires additional information?
    • A: Provide your contact information in the letter and mention that the authority can reach out to you for any additional information or queries.

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