When writing a reminder letter for a transfer request, it’s important to be clear and polite. Start by addressing the HR Manager, then introduce yourself and state your current department and the duration of your employment. Mention the date of your initial transfer request and the current status of that request. Explain the reason for your transfer and why it’s urgent. End the letter with a polite request for a prompt response and provide your contact details.
Sample Letter to the HR Manager About the Transfer Request Made
To,
The HR Manager,
_________, (Company’s name)
__________ (Address of the company)
Date: __/__/_____ (Date)
Subject: Request for transfer (your name and employee ID)
Sir/ Madam,
Respectfully, I am ____________ (name) and I have been working in ____________ (department) department of your company for last ___________ (mention duration).
I would like to inform you that I have made a transfer application on __/__/____ (date) to kindly transfer me from ___________ (mention current branch’s name) to __________ (mention name of the branch) due to the reason __________ (mention reason). In this regard, please note the application is still ________ (mention status).
Therefore, I once again request you to kindly consider my transfer request sympathetically and do the needful at the earliest as _________ (mention reason for requesting transfer urgently). I shall be highly obliged for your kind support.
Yours truly,
__________ (Signature),
__________ (Your name),
__________ (Employee ID)
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Rahul Sharma