Writing an effective letter for renewing an employment contract involves clear and polite communication. It's important to include all necessary details such as your name, department, contract number, and the dates involved. Make sure to mention that you have already submitted the required documents and are now following up. Avoid unclear language and make sure all essential information is included.

Table of Contents:

Sample Reminder Letter for Employment Contract Renewal

The HR Manager,
_________, (Company’s name)
__________ (mention address)

Date: __/__/_____ (date)

Subject: Reminder for renewal of employment contract

Sir/ Madam,

Respectfully, I am __________ (name) and I am working in __________ (department) department of your company for the last ______ (mention duration).

I write this letter with the utmost respect to inform you that I am working on a contractual basis bearing contract number __________ (mention your contract number) which is going to expire on __/__/____ (date). In this regard, I have already submitted the application and required documents for work contract renewal on __/__/____ (date).

Therefore, I write this letter to once again request you to kindly renew the contract so that I would be able to continue working. I shall be obliged for your quick action in this regard.

Yours truly,
__________ (Signature),
__________ (Your name),
__________ (Employee ID)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


  • How should I address the letter?
    • Address the letter to the HR Manager or the appropriate person in your HR department.
  • What information do I need to include in the letter?
    • Include your name, department, contract number, expiration date of the current contract, and the date you submitted your renewal application.
  • When should I send the reminder letter?
    • Send the reminder letter a few weeks before your current contract expires to give enough time for processing.
  • How should I submit the letter?
    • Submit the letter according to your company's preferred method, such as email, postal mail, or through an internal HR system.
  • What should I do if I don't receive a response?
    • Follow up with another reminder or contact your HR department directly to ensure your request is being processed.

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