When writing a regret letter for not bidding on a project, it's important to maintain clarity and politeness. Clearly state the reason for not bidding and express regret for any inconvenience caused. Maintain a professional tone throughout the letter and leave the door open for future collaboration.

Table of Contents:

Sample Letter for Regret for not Bidding

The Manager,
__________(Name of the Company)

Date: __/__/____(Date)

Subject: Regret for not bidding

Dear Sir/Madam,

This letter is in reference to the bid for ________ (project name).

In this regard, we regret to inform you that we are unable to bid for upcoming project _______ (project name) due to _________ (mention reason for not bidding). We hope that you will understand the situation and will continue to work with us in the future also.

We sincerely apologize for the inconvenience caused to you.

____________ (Your name)
____________ (Designation)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


  • Why would a company decide not to bid on a project?
    • Companies may decide not to bid on a project due to various reasons such as capacity constraints, strategic focus on other projects, or mismatch in project requirements.
  • How should a regret letter for not bidding be formatted?
    • The letter should follow a professional format with a clear subject line, polite salutation, concise explanation for not bidding, expression of regret, and closing remarks.
  • Is it important to apologize in a regret letter for not bidding?
    • Yes, it's important to apologize for any inconvenience caused to the client and express regret for not being able to bid on the project.
  • Should the regret letter leave room for future collaboration?
    • Yes, it's advisable to leave the door open for future collaboration to maintain a positive relationship with the client.
  • How should the reason for not bidding be communicated in the letter?
    • The reason for not bidding should be communicated clearly and concisely, avoiding overly technical language, and focusing on providing a brief explanation.

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