Letter Informing Unsuccessful Quote – Sample Letter About Unsuccessful Quotation

Table of Contents:

• Sample Letter
• Live Editing Assistance
• How to Use Live Assistant
• Additional Template Options
• Download Options
• Share via Email
• Share via WhatsApp
• Copy to Clipboard
• Print Letter
• FAQs

Sample Letter About Unsuccessful Quotation

To,
__________
__________
__________ (Receiver’s Details)

Date: __/__/____ (Date)

From,
__________
__________
__________ (Sender’s Details)

Subject: Quote unsuccessful

Respected Sir/Madam,

Courteously, this is to inform you that I am __________ (Your Name), writing this letter in reference to application number __________ (Mention Number) which was made on __________ (Date).

I would like to bring to your notice that your quotation has been declined due to __________ (Mention reason – High quotation/ incorrect details mentioned/ inappropriate materials to be used/ any other reason).

Kindly note that if you apply for the same in the coming future, above-mentioned reasons/details should be corrected. We expect to have a good business relationship with you. In case you have any queries regarding this, kindly please contact us at __________ (Contact Details).

Thanking you,
__________ (Signature)
__________ (Name)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

Print Letter

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.

FAQs

• Question: Why is it important to inform about an unsuccessful quotation?
  • Answer: Informing about an unsuccessful quotation helps maintain transparency and provides an opportunity for improvement.
• Question: How should the reason for rejection be communicated in the letter?
  • Answer: The reason for rejection should be clearly stated, whether it's due to pricing, incorrect details, materials, or any other reason.
• Question: What should the tone of the letter be when informing about an unsuccessful quotation?
  • Answer: The tone should be polite, respectful, and professional, focusing on constructive feedback and maintaining a positive relationship.
• Question: Is it necessary to offer feedback for improvement in the letter?
  • Answer: Yes, offering feedback for improvement demonstrates professionalism and provides the recipient with valuable insights for future applications.
• Question: How can the recipient contact the sender for further inquiries?
  • Answer: Contact details, including phone number and email address, should be provided at the end of the letter for easy communication.

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