___________ (department name),
___________ (company name),
___________ (company address)

Date: __/__/____ (date)

Subject: Scheduled maintenance

This is to inform you that the office area/ lobby/ cafeteria/ corporate portal/ parking/ elevators/ water filling station will be inaccessible on __/__/____ (date) from __:__ (time) till __:__ (time). The said property of the company shall be under scheduled maintenance. This is to request you to kindly co-operate in this regard.

The inconvenience caused is deeply regretted.

__________ (signature),
__________ (your name),
__________ (designation),
__________ (contact details)

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