To,
___________ (department name),
___________ (company name),
___________ (company address)
Date: __/__/____ (date)
Subject: Scheduled maintenance
This is to inform that the office area/ lobby/ cafeteria/ corporate portal/ parking/ elevators/ water filling station will be inaccessible on __/__/____ (date) from __:__ (time) till __:__ (time). The said property of the company shall be under scheduled maintenance. This is to request you to kindly co-operate in this regard.
The inconvenience caused is deeply regretted.
Regards,
__________ (signature),
__________ (your name),
__________ (designation),
__________ (contact details)
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