Notification Letter to Employee for Shift Change – Sample Letter to Notify Employee About Shift Change

Table of Contents:

• Sample Letter
• Live Editing Assistance
• How to Use Live Assistant
• Additional Template Options
• Download Options
• Share via Email
• Share via WhatsApp
• Copy to Clipboard
• Print Letter
• FAQs

Sample Letter to Notify Employee About Shift Change

(Sender’s details)
____________
____________
____________

Date: __/__/____ (Date)

(Receiver’s details)
____________
____________
____________

Subject: Notification for shift change

Dear Sir/Madam

This is with reference to new office timings which will be implemented from coming Monday, that is March 15, 2021. As you are aware that our office got renovated and constructed a few months back, there were also some changes in the old policy.

I am writing this letter to inform you that as per the new policy; rules and regulations have also been changed. For example – shift change, where you will have to report to office an hour early i.e. at 8.30 and entry will only be allowed via biometric passes which will be issued to you by next week.

These changes are made for the benefit of employees but if you have any problem or issues, you can let us know at ____________________. We look forward to your joining us at new timings!

Thank you for coordinating with us.

Sincerely
_________

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

Print Letter

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.

FAQs

• What should the notification letter to an employee about a shift change include?
  • The letter should clearly state the effective date of the shift change, the reason for the change, any adjustments to the employee's schedule, and contact information for addressing any concerns or inquiries.
• How should an employee be informed about a shift change?
  • An official notification letter should be sent to the employee, either via email or physical mail, providing all necessary details about the upcoming shift change.
• What if an employee has concerns about the shift change?
  • Employees are encouraged to reach out to the appropriate department or individual mentioned in the letter to address any concerns or inquiries they may have regarding the shift change.
• Is it necessary to provide reasons for the shift change in the notification letter?
  • While not mandatory, providing a brief explanation for the shift change can help employees understand the rationale behind the decision and alleviate any potential concerns.
• Should employees acknowledge receipt of the notification letter?
  • It's not always required, but employees may be asked to acknowledge receipt of the notification letter to confirm that they have been informed about the upcoming shift change.