Date: __/__/____ (Date)
Subject: Denial of rental application request
Dear ___________ (mention),
My name is __________ (name) and I am writing this letter in reference to the request letter that I have received from your end regarding the rental application.
I have been through your application, and this is to most apologetically inform you that, and I am/ will not be able to process your application and provide you with the __________ (document) of the said property. The reason behind the same is ____________ (mention reason).
In case you have any queries, you may contact me at the contact details mentioned below.
__________ (Contact number)