When drafting an authorization letter to a courier company for receiving a package, it's crucial to clearly state your authorization, including details such as your name, the recipient's name, shipment details, and the reason for authorization. Enclose a copy of the authorized person's signature and ID proof. Maintain a polite and professional tone throughout the letter and provide your contact information for any queries.
Sample Authority Letter For Collection Of Package
To,
The Management Team,
Company Name,
Office Address, India
Date:__/__/____(Date)
From,
__________ (Your Name),
__________ (Address)
Subject: Authority Letter For Collection Of Package
Respected Sir/Madam,
This is to inform you that I am ________ (Name) and my order package which was to be delivered to my office on __/__/____ (Date). Due to the reason _________ (Reason), I won’t be able to pick the courier from the given address.
So, I hereby authorise _________ (Name) to collect the parcel. I am also enclosing the signature and ID proof of the authorized person. I request you to kindly handover the package to the person with the shipment details mentioned below:
Following are the details:
Shipment Number: __________,
Name On Package: __________,
Tracking Number: __________
If you feel contact me for any reason, You may continue me at
Contact Number: _____________,
E-mail Address: _____________
Thanking you,
Yours truly,
__________ (Name),
__________ (Signature)
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FAQs
- Q: Is it necessary to provide a reason for authorizing someone to collect the package?
- A: Yes, providing a reason helps the courier company understand the situation and facilitates the smooth processing of the authorization.
- Q: What documents should be enclosed with the authorization letter?
- A: It's advisable to enclose a copy of the authorized person's signature and ID proof to validate the authorization.
- Q: Can I authorize someone other than myself to collect the package?
- A: Yes, you can authorize any trusted individual to collect the package on your behalf by providing them with a letter of authorization.
- Q: How long does it typically take for the courier company to process the request after receiving the authorization letter?
- A: The processing time may vary depending on the courier company's policies, but typically, it should be processed within a reasonable timeframe.
- Q: Can the authorization letter be sent electronically via email?
- A: While electronic communication is convenient, it's advisable to send the authorization letter via physical mail or deliver it in person to ensure authenticity and avoid any potential delays.
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