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When writing an authorization letter to collect a transcript from a university, it's important to maintain clarity and politeness. Begin with a formal address to the university director and clearly state the purpose of the letter in the subject line. Provide personal details such as name and address, along with the necessary information about the transcript, including the reason for urgency and the authorized person's details. Emphasize responsibility for any consequences and enclose all required IDs for verification. Conclude with appreciation and contact information for further communication. Ensure the letter is signed and dated for authenticity.

Table of Contents:

Authority letter for collection of University transcript

The Director,
___________ (University Name),
___________ (University Address)

Date: __/__/____

____________ (Name of the student),
____________ (Address)

Subject: Authority letter for collection of University transcript

Respected Madam/Sir,

I ______ (Name), having university Roll No. _______ (Roll No.) urgently require to submit my transcript to ________ (Employer/ University etc) and Since I am not in __________ (town/condition) to collect the transcript myself, I am authorizing ___________ (Name) having ___________ (Aadhaar No./ DL No./ Other identity card) to collect it on my behalf.

I am fully aware of and responsible for the consequences if lost. I am attaching all my required IDs for the record.

Thanking You

Yours Sincerely,
_________________ (Name of the Student),
_________________ (Contact Details),
_________________ (E-mail Address)

Enclosure: __________(ID Proof/ID Card/Any other supporting document)

Note: University may ask for additional documents or may deny the issuance of the transcript to any other person except the student as per University policy. For transcript collection, request you to kindly contact the University.

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  • Can I authorize someone else to collect my university transcript on my behalf?
    • Yes, you can authorize another individual to collect your university transcript by providing them with an authorization letter and necessary identification documents.
  • What information should be included in the authorization letter for transcript collection?
    • The letter should include details such as your name, university roll number, the reason for urgency, details of the authorized person, and enclosed copies of necessary identification proofs.
  • Is it necessary to enclose identification proofs with the authorization letter?
    • Yes, it is advisable to enclose copies of all required identification proofs with the letter to ensure smooth retrieval of the transcript.
  • What should I do if the university requires additional documents for transcript issuance?
    • If the university requests additional documents or denies transcript issuance to anyone other than the student as per policy, it's best to contact the university directly for clarification.
  • Can the authorized person make changes to the transcript or use it for any other purposes?
    • The authorization typically covers only the retrieval of the transcript for the specified purpose mentioned in the letter. Any alterations or additional usage may require separate authorization or communication with the university.

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