Write an Email to HR for Biometric not Working – Sample Email Regarding Biometric

Table of Contents:

• Sample Letter
• Live Editing Assistance
• How to Use Live Assistant
• Additional Template Options
• Download Options
• Share via Email
• Share via WhatsApp
• Copy to Clipboard
• Print Letter
• FAQs

Sample Email Regarding Biometric

From: _________@_____.___
To: ___________@______.___

Date: __/__/____ (Date)

Subject: Biometric not working

Respected Sir/ Madam,

My name is __________ (Name) and I work in _______ (Department) department of your prestigious company i.e. ________ (Company Name). My employee ID number is ________ (Employee ID).

This is to bring into your kind concern that the biometric machine installed at the _______ (biometric location) is not working since __/__/____ (Date) and which is making it difficult for the employees to punch their attendance. As per the regulations of the company, employees are supposed to punch biometric by __:__ (Time) in the morning to mark present, but the machine is failing to detect biometrically.

I request you to kindly look into the matter and do the needful at the earliest. I shall be highly obliged.

Thanking you,

Yours Truly,
________ (Digital Signature – If required)
________ (Name),
________ (Contact Number)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

Print Letter

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.

FAQs

• What should I include in the email regarding the malfunctioning biometric system?
  • Clearly state your name, department, company name, employee ID, and the malfunctioning biometric location.
• Is it necessary to mention the duration of the issue with the biometric system?
  • Yes, it helps HR understand the urgency of the problem and its impact on attendance management.
• How should I request HR to address the issue?
  • Politely request HR to investigate and resolve the matter promptly.
• Should I mention any attempts made to resolve the issue?
  • It's optional but can provide context regarding the severity of the problem.
• Is it appropriate to express gratitude in the email?
  • Yes, expressing gratitude for their assistance demonstrates professionalism and courtesy.

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