When addressing an issue with the biometric system to HR, it's crucial to maintain a respectful tone while clearly stating the problem and its impact. Provide essential details such as your name, department, company name, and employee ID. Mention the malfunctioning biometric location and the duration of the issue. Politely request HR to address the problem promptly.
Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Email Regarding Biometric
From: _________@_____.___
To: ___________@______.___
Date: __/__/____ (Date)
Subject: Biometric not working
Respected Sir/ Madam,
My name is __________ (Name) and I work in _______ (Department) department of your prestigious company i.e. ________ (Company Name). My employee ID number is ________ (Employee ID).
This is to bring into your kind concern that the biometric machine installed at the _______ (biometric location) is not working since __/__/____ (Date) and which is making it difficult for the employees to punch their attendance. As per the regulations of the company, employees are supposed to punch biometric by __:__ (Time) in the morning to mark present, but the machine is failing to detect biometrically.
I request you to kindly look into the matter and do the needful at the earliest. I shall be highly obliged.
Thanking you,
Yours Truly,
________ (Digital Signature – If required)
________ (Name),
________ (Contact Number)
Live Editing Assistance
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How to Use Live Assistant
The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:
- Start Typing: Enter your letter content in the "Letter Input" textarea.
- Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea.
Additional Template Options
The letter writing editor allows you to start with predefined templates for drafting your letters:
- Choose a Template: Click one of the template buttons.
- Auto-Fill Textarea: The chosen template’s content will automatically fill the textarea.
Download Options
Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.
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Click the "Share via Email" button after composing your letter. Your default email client will open with the subject "Sharing My Draft Letter".
Share via WhatsApp
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Copy to Clipboard
Click the "Copy to Clipboard" button after composing your letter. You can paste the copied text anywhere you need.
Print Letter
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FAQs
- What should I include in the email regarding the malfunctioning biometric system?
- Clearly state your name, department, company name, employee ID, and the malfunctioning biometric location.
- Is it necessary to mention the duration of the issue with the biometric system?
- Yes, it helps HR understand the urgency of the problem and its impact on attendance management.
- How should I request HR to address the issue?
- Politely request HR to investigate and resolve the matter promptly.
- Should I mention any attempts made to resolve the issue?
- It's optional but can provide context regarding the severity of the problem.
- Is it appropriate to express gratitude in the email?
- Yes, expressing gratitude for their assistance demonstrates professionalism and courtesy.
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