The Human Resources Manager,
__________ (Company Name),
__________ (Address)

Date: __/__/____ (Date)

Subject: Surrender of vehicle

Respected Sir/ Madam,

I am _________ (Name) and I have been working in __________ (Department) of your prestigious company. My employee ID is ____________ (Employee ID).

I have been using a vehicle provided to me by our company for ____________ (Purpose – Field Job/ Marketing – Mention your purpose). But, due to the ___________ (Reason – Change of job/ Transfer), I am no more in need of the mentioned vehicle. Therefore, I am writing this letter to surrender the vehicle provided to me by your company. The following are the details of the vehicle I have been using:

Registration Number: ___________ (Registration Number)
Make: ___________ (Make)
Model: ___________ (Model)

I shall be thankful if you could proceed the same at the earliest and update the required information in my records.

Thanking You,
____________ (Signature),
____________ (Name),
____________ (Contact Number)

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