When writing a site visit confirmation letter, it's essential to confirm attendance politely and clearly. Provide details such as the date, time, and purpose of the visit. Express appreciation for the invitation and offer contact information for any changes or queries. Clarity and politeness are key to effective communication in such correspondence.
Sample Confirmation Letter for Site Visit
From,
__________ (Your Name)
__________ (Your Address)
__________ (Sender’s Details)
Date: __/__/____ (Date)
To,
__________
__________
__________ (Recipient Details)
Subject: Site visit confirmation
Dear Sir/ Madam,
This letter is in reference to the invitation letter I/we received from your side for visiting ________ (mention site name/ address) on _______ (date) for ___________ (purpose).
I assure you that I will be present at the requested time and date. Kindly consider this as a confirmation of acceptance of the site visit.
In case of a change of timing or date or any other query, kindly contact me at ________ (contact number).
Truly,
__________ (Signature)
__________ (Name)
__________ (Contact Details)
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Deepanshu Thakral 
Rahul Sharma
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