When drafting a request letter to the landlord for the issuance of a clearance letter, it's essential to maintain clarity and politeness. Clearly state your name, the property address, and the purpose of the clearance certificate. Politely request the clearance certificate, indicating that all pending dues have been cleared, and express gratitude for their cooperation.

Table of Contents:

Sample Letter to Landlord for Clearance Letter

________ (Name of the Landlord)
________ (Address of the Landlord)

Date: __/__/____ (Date)

Subject: Request for the clearance certificate


My name is ______ (name) and I write this in reference to the dwelling of _______ (Address) which was being used as an/ a ________ (office/ branch/ any other).

I am most humbly writing this letter in order to request the issuance of a clearance certificate for the rented property. Respected, to the best of my knowledge, I have cleared all the pending dues and do not hold any pending charges. Also, we have vacated your property on __/__/_____ (date) following up on the contract.

I am need of the same for ________ (mention purpose for clearance certificate). I shall be highly obliged if the same could be processed at the earliest.

Thanking you,
_________ (Signature),
_________ (Name),
_________ (Contact number)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


  • Is it necessary to mention the purpose of the clearance certificate in the letter?
    • Yes, it helps the landlord understand why you need the clearance certificate and ensures they provide the appropriate documentation.
  • How should I address the recipient in the letter?
    • You can address them as "Sir/Madam" or "Respected Sir/Madam," followed by their name if known.
  • What details should I include in the letter?
    • Include your name, the property address, the vacating date, and the purpose for which you need the clearance certificate.
  • Should I express gratitude in the letter?
    • Yes, it's courteous to thank the landlord for their cooperation and assistance in processing the clearance certificate.
  • How can I ensure the landlord processes the clearance certificate promptly?
    • Politely request their prompt assistance and mention the importance of receiving the certificate at the earliest convenience.

Incoming Search Terms:

    • sample letter of request for issuance of clearance certificate
    • clearance certificate request letter to landlord template