When drafting a request letter to the landlord for the issuance of a clearance letter, it's essential to maintain clarity and politeness. Clearly state your name, the property address, and the purpose of the clearance certificate. Politely request the clearance certificate, indicating that all pending dues have been cleared, and express gratitude for their cooperation.

Table of Contents:

Sample Letter to Landlord for Clearance Letter

To,
________ (Name of the Landlord)
________ (Address of the Landlord)

Date: __/__/____ (Date)

Subject: Request for the clearance certificate

Sir/Madam,

My name is ______ (name) and I write this in reference to the dwelling of _______ (Address) which was being used as an/ a ________ (office/ branch/ any other).

I am most humbly writing this letter in order to request the issuance of a clearance certificate for the rented property. Respected, to the best of my knowledge, I have cleared all the pending dues and do not hold any pending charges. Also, we have vacated your property on __/__/_____ (date) following up on the contract.

I am need of the same for ________ (mention purpose for clearance certificate). I shall be highly obliged if the same could be processed at the earliest.

Thanking you,
_________ (Signature),
_________ (Name),
_________ (Contact number)

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FAQs

  • Is it necessary to mention the purpose of the clearance certificate in the letter?
    • Yes, it helps the landlord understand why you need the clearance certificate and ensures they provide the appropriate documentation.
  • How should I address the recipient in the letter?
    • You can address them as "Sir/Madam" or "Respected Sir/Madam," followed by their name if known.
  • What details should I include in the letter?
    • Include your name, the property address, the vacating date, and the purpose for which you need the clearance certificate.
  • Should I express gratitude in the letter?
    • Yes, it's courteous to thank the landlord for their cooperation and assistance in processing the clearance certificate.
  • How can I ensure the landlord processes the clearance certificate promptly?
    • Politely request their prompt assistance and mention the importance of receiving the certificate at the earliest convenience.

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