Writing an effective request letter to a hospital for a refund requires clarity and politeness. Begin with a clear subject line and address the recipient respectfully. Provide specific details such as the appointment date, purpose, and any relevant invoice numbers. Clearly state the reason for the refund request and express gratitude for their attention to the matter. Avoid using vague language or omitting crucial details, as this can delay the process. End the letter with a polite closing and your contact information.
Request Letter to Hospital for Appointment Refund
To,
________ (Name Of The Doctor),
________ (Clinic Name),
________ (Address)
DATE:__/__/____(DD/MM/YYYY)
Sir/Madam,
Subject: Request for Refund of Fees _______ (Fee Amount)/-
This is in regard to the appointment scheduled at your ________ (Hospital/Clinic) ________ (Address) on ________ (Date) for ________ (Purpose of visit) for Patient ID /Serial No. _________(Patient ID). As per _________(Bill Invoice) issued by ______ (hospital/clinic), the appointment of ________ time on ______ date was given to me.
But due to ______ (explain the problems in detail), I was unable to reach there. As per your _______ (clinic/hospital) policy (if applicable), I would like to request my refund of _________/- (if applicable).
Please do provide me a refund at the earliest.
Waiting for your reply.
Kind Regards,
________ (Name),
________ (Address),
________ (Patient ID)
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