February 2, 2024
Renewal LettersRequest Letters

Request Letter for Renewal of Maintenance Contract – Sample Letter Requesting Maintenance Contract Renewal

The Manager,
__________ (Company Name)
__________ (Address of the Company)

Date: __/__/____ (Date)

Subject: Renewal of maintenance contract


We wish to inform you that the annual maintenance contract of ____________ (service provided) at your ________ (office/ factory/ plant/ warehouse/ others) will expire on __________ (Contract expiry date). We sincerely hope that you must have had a delightful experience with our maintenance services during the contract period.

We would also like to inform you that in order to continue our services without interruptions, we request you to kindly renew the contract and provide us with your valuable work order. Furthermore, we are enclosing herewith our Annual Maintenance Contract Proposal for the current year for your kind perusal.

For any assistance, please call/write to us at ___________ (contact details).

_________ (Your name)
_________ (Designation)
_________ (Contact number)

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