_________ (Name of the Vendor),
_________ (Address of the Vendor)

Date: __/__/____ (Date)

Subject: Request for Issuance of a credit note

Dear Sir/Madam,

With reference to the material supplied by your company against our purchase order no. ________, you are requested to provide us credit note for ________ (Amount). Being the amount against supply of ____________ (Material Description) against your Invoice __________ (Invoice Number) as the material was_____________ (mention details).

You are requested to acknowledge the receipt of the letter and arrange to provide the credit note at the earliest.

Thanking you,
__________ (Signature)
__________ (Name)
__________ (Contact Details)

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