When drafting a request letter for the reconciliation of accounts, clarity and politeness are paramount. Clearly state the purpose of the letter, including details such as the completed service, relevant purchase order, completion date, and attachment of the account statement. Politely request reconciliation and offer assistance if needed. Avoid using unclear language and ensure all necessary information is included for a prompt response.
Sample Letter for Reconciliation of statement of accounts
To,
__________
__________
__________ (Recipient Details)
Date: __/__/____ (Date)
Subject: Reconciliation of statement of accounts
Dear Sir/ Madam,
This letter is in reference with our work against your purchase order __________ for _________ (Service provided) at _____________ (Location) is completed/ was completed on _________ (Completion Date).
Our account statement related to the work done is attached herewith. Kindly arrange for reconciliation of the same with your books & inform us of the difference, if any. At the same time, if you can arrange to share our ledger in your books, it will be highly appreciable.
Thanking you,
__________ (Signature)
__________ (Name)
__________ (Contact Details)
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Sandeep Bhandari