When composing a request letter for an extension of quarter, clarity and politeness are essential. Clearly state your name, position, and employee ID. Provide the current quarter number and the date of resignation. Clearly explain the reason for needing the extension and propose a specific number of days for the extension. Express gratitude for their understanding and support.

Table of Contents:

Sample Request Letter for Extension of Quarter

The HR Manager,
__________ (Company’s Name)
__________ (Company’s Address)

Date: __/__/____ (Date)

Subject: Request for extension of quarter

Respected Sir/ Madam,

I am ___________ (name) and I have been working as a __________ (designation) of __________ (department) of your company having employee ID ___________ (employee ID).

I would like to inform you that I have been residing at the _____ (quarter number) quarter which was provided to me by your company and I resigned from my job on __/__/____ (date). As per the company’s norms, I am supposed to vacate the provided quarter by __/__/____ (date) but due to the reason ________ (mention reason), I will not be able to vacate the mentioned property on the mentioned date.

Therefore, it is to request you to kindly provide me with an extension of _______ (number of days). I ensure I will be vacating your property by __/__/____ (date). I shall be highly obliged for your kind support.

Yours Truly,
________ (Signature),
________ (Name),
________ (Contact Number)

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  1. What should I include in a request letter for a quarter extension?
    • Provide your name, position, employee ID, current quarter number, date of resignation, reason for needing the extension, proposed number of days for the extension, and assurance of vacating the quarter by a specified date.
  2. Is it necessary to mention the reason for needing the quarter extension?
    • Yes, it's important to provide a brief explanation of why you require the extension to help the HR manager understand your situation better.
  3. Should I propose a specific number of days for the extension?
    • Yes, it's advisable to suggest a specific number of days for the extension to give clarity to your request and assist in planning.
  4. What if I don't vacate the quarter by the proposed extension date?
    • It's crucial to adhere to the agreed-upon extension period. Failure to vacate the quarter by the specified date may result in further action or penalties from the company.
  5. Can I request a quarter extension via email instead of a formal letter?
    • While email communication is common, a formal letter may be more appropriate for official requests such as a quarter extension. However, if the company allows email correspondence for such matters, you can use email for your request.

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