When composing a request letter for the replacement of damaged equipment, it's crucial to maintain clarity and politeness. Clearly state your name, designation, department, and employee ID. Provide detailed information about the damaged equipment and how it is affecting your work. Politely request the replacement of the equipment and offer your contact information for further communication.

Table of Contents:

Sample Letter for Replacement of Damaged Equipment

The HR Manager,
__________ (Name of the Company)
__________ (Address of the Company)

Date: __/__/____ (Date)

Subject: Request for replacement of equipment

Respected Sir/ Madam,

I am ________ (name) working as _________ (mention designation) in _________ (department) of your reputed company i.e. ________ (company’s name). My employee ID is ______ (mention your employee ID number).

I would like to state that _________ (mention name of the equipment) provided to me by your company has got damaged and ___________ (mention in detail – is not working fine/ not turning on/ not booting up/any other), which is somewhere causing an issue for me to work properly. For smooth working, our department will be needing the mentioned equipment at the earliest.

Therefore, it is to request you to kindly look into the same and get it replaced at the earliest. I shall be highly obliged if you could kindly proceed with the same at the earliest. If any query arises, you may contact me at ________ (mention contact number).

Yours Truly,
________ (Signature),
________ (Name),
________ (Contact Number)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


  1. What should I include in my request for equipment replacement?
    • Clearly state your name, designation, department, and employee ID. Describe the issue with the damaged equipment and how it is affecting your work.
  2. Is it necessary to provide details about the damaged equipment?
    • Yes, providing specific details about the equipment's condition helps HR understand the severity of the issue and the urgency of the replacement.
  3. Should I offer any alternatives if the requested equipment is not available?
    • If possible, you can suggest alternative equipment or solutions that may temporarily address the issue until the damaged equipment is replaced.
  4. What documents should I attach to support my request for equipment replacement?
    • You may attach photos of the damaged equipment or any relevant documentation, such as repair reports or previous requests for maintenance.
  5. How soon can I expect a response to my request for equipment replacement?
    • Response times may vary depending on the company's policies and the urgency of the situation. It's advisable to follow up with HR if you haven't received a response within a reasonable timeframe.

Incoming Search Terms:

    • sample letter of request for replacement of equipment
    • equipment replacement sample request letter to the hr manager of your company
    • equipment replacement sample letter
    • sample letter to company for replacement of equipment

Leave a Reply