When drafting a request letter for a clearance certificate from a company after resignation, clarity and politeness are key. Clearly state your name, duration of employment, resignation date, and reason for requesting the clearance certificate. Express gratitude and provide contact information for any queries. Avoid ambiguity or unnecessary details to ensure a prompt issuance of the clearance certificate.
Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Letter for Issuance of Clearance Letter
To,
The HR Manager,
__________ (Name of the Company)
__________ (Company’s Address)
Date: __/__/____ (Date)
From,
__________ (Name)
__________ (Address)
Subject: Request for the clearance certificate
Respected Sir/ Madam,
Most courteously, I would like to inform you that my name is __________ (name) and I have been working in __________ (department) of your reputed company as ________ (designation) since ________ (duration).
I would most humbly inform you that this letter is to request you issue a clearance certificate in my name. Most respectfully, I resigned from my duty on __/__/____ (mention date). Also, I have cleared all my dues. Therefore, it is to request you kindly issue a clearance certificate in my name as this would help me in _________ (mention reason – why you want the clearance certificate).
I shall be highly obliged for your kind support. In case you have any queries, you may contact me at _________ (mention contact number).
Yours truly,
________ (Signature),
________ (Name),
________ (Contact Number)
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Copy to Clipboard
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Print Letter
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FAQs
- Why do I need a clearance certificate after resigning from a company?
- A clearance certificate serves as proof that you have fulfilled all obligations and cleared all dues before leaving the company, which may be required for future employment or financial transactions.
- How long does it typically take to receive a clearance certificate after resignation?
- The time it takes to receive a clearance certificate may vary depending on the company's internal processes. It's advisable to request it promptly after submitting your resignation and follow up with HR if necessary.
- Can I request a clearance certificate if I have pending dues or obligations?
- No, a clearance certificate is issued only after settling all outstanding dues and fulfilling all obligations to the company.
- What should I do if there's a delay in receiving my clearance certificate?
- If there's a delay in receiving your clearance certificate, you can politely follow up with the HR department to inquire about the status and express the importance of receiving it promptly.
- Is it necessary to mention the reason for requesting the clearance certificate in the letter?
- While it's not mandatory, providing a brief reason for requesting the clearance certificate can help HR understand the urgency and importance of the request.
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Sandeep Bhandari