When drafting a request letter for a clearance certificate from a company after resignation, clarity and politeness are key. Clearly state your name, duration of employment, resignation date, and reason for requesting the clearance certificate. Express gratitude and provide contact information for any queries. Avoid ambiguity or unnecessary details to ensure a prompt issuance of the clearance certificate.

Table of Contents:

Sample Letter for Issuance of Clearance Letter

The HR Manager,
__________ (Name of the Company)
__________ (Company’s Address)

Date: __/__/____ (Date)

__________ (Name)
__________ (Address)

Subject: Request for the clearance certificate

Respected Sir/ Madam,

Most courteously, I would like to inform you that my name is __________ (name) and I have been working in __________ (department) of your reputed company as ________ (designation) since ________ (duration).

I would most humbly inform you that this letter is to request you issue a clearance certificate in my name. Most respectfully, I resigned from my duty on __/__/____ (mention date). Also, I have cleared all my dues. Therefore, it is to request you kindly issue a clearance certificate in my name as this would help me in _________ (mention reason – why you want the clearance certificate).

I shall be highly obliged for your kind support. In case you have any queries, you may contact me at _________ (mention contact number).

Yours truly,
________ (Signature),
________ (Name),
________ (Contact Number)

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The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

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Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

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Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
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  • Print Letter: Click the "Print Letter" button after composing your letter.
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  • Why do I need a clearance certificate after resigning from a company?
    • A clearance certificate serves as proof that you have fulfilled all obligations and cleared all dues before leaving the company, which may be required for future employment or financial transactions.
  • How long does it typically take to receive a clearance certificate after resignation?
    • The time it takes to receive a clearance certificate may vary depending on the company's internal processes. It's advisable to request it promptly after submitting your resignation and follow up with HR if necessary.
  • Can I request a clearance certificate if I have pending dues or obligations?
    • No, a clearance certificate is issued only after settling all outstanding dues and fulfilling all obligations to the company.
  • What should I do if there's a delay in receiving my clearance certificate?
    • If there's a delay in receiving your clearance certificate, you can politely follow up with the HR department to inquire about the status and express the importance of receiving it promptly.
  • Is it necessary to mention the reason for requesting the clearance certificate in the letter?
    • While it's not mandatory, providing a brief reason for requesting the clearance certificate can help HR understand the urgency and importance of the request.

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