When writing a request letter for a change of number plate, clarity and politeness are key. Clearly state your name, department, employee ID, and the reason for the request. Politely request the replacement of the number plate due to theft, damage, or loss, emphasizing the risk of driving without it. Express gratitude for prompt action.

Table of Contents:

Sample Request Letter for Change of Number Plate

The Manager,
__________ (Department),
__________ (Company name),
__________ (Company’s address)

Date: __/__/____ (date)

Subject: Request for change of number plate

Respected Sir/ Madam,

My name is __________ (name) and I have been working in _________ (department) department of your reputed company for last ________ (mention duration). My employee ID is ____________ (mention your employee ID).

Through this letter, I would like to inform you that I have been allotted a company vehicle with registration numbers __________ (registration number) and ___________ (mention details – make/ model/ HSRP number plate/vehicle plate details). Respected, this is to inform you that unfortunately, the number plate got __________ (stolen/ broke/ lost/ any other).

Therefore, this is to request you to kindly get install another pair of the ___________ (HSRP/ vehicle plate/ registration plate/ car number plate) on the vehicle. This being illegal to drive without a number plate becomes a matter of risk for me. I shall be obliged if the request could be processed at the earliest.

__________ (signature),
__________ (name),
__________ (contact number)

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  • Why is it important to request a change of number plate?
    • It's crucial to request a replacement number plate if the original is lost, stolen, or damaged to comply with legal requirements and avoid potential penalties.
  • What details should be included in the letter?
    • Include your name, department, employee ID, details of the vehicle and its current number plate, and the reason for the request.
  • Why emphasize the risk of driving without a number plate?
    • Emphasizing the risk underscores the urgency of the request and highlights the legal implications of driving without a valid number plate.
  • Should I express gratitude in the letter?
    • Yes, expressing gratitude for prompt action demonstrates professionalism and appreciation for the recipient's assistance.
  • What if I need further assistance or clarification?
    • You can provide your contact number at the end of the letter for the recipient to reach out to you if they require further information or clarification.

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