When composing a letter requesting a change of accommodation, clarity and politeness are paramount. Ensure you provide essential details such as your department, employee ID, current accommodation details, reasons for the change, and the preferred new accommodation. Avoid vague language and be direct in your request. Remember to maintain a professional tone throughout the letter, expressing gratitude for any assistance provided.

Table of Contents:

Sample Letter Requesting Accommodation Change

To,
The HR Manager,
_____________ (Name of the Company),
_____________ (Address)

Date: __/__/____ (Date)

Subject: Request for change of accommodation

Dear Sir/Madam,

This is to most humbly inform you that I am an employee of your company working in _______ (department) department having employee ID ___________ (mention employee ID).

This letter is in reference to the accommodation that is assigned to me by your company. I have a field job and have to go __________ (destination) every_______ (daily/month-end/ weekend) and the accommodation provided to me is located at _________ (location current accommodation) due to which _________ (mention reason).

Therefore, I request you to kindly change my accommodation to _________ (mention name and address of new accommodation)

I shall be highly obliged for your kind support.

Thanking you,
_____________ (Signature),
_____________ (Name),
_____________ (Contact Number)

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FAQs

  • What should I include in a letter requesting a change of accommodation?
    • Ensure to include your department, employee ID, current accommodation details, reasons for the change, and the preferred new accommodation. Be clear and polite in expressing your request.
  • How should I address the recipient of the letter?
    • Address the recipient as "Dear Sir/Madam" or use their specific name if known.
  • Is it necessary to mention the reasons for requesting the change of accommodation?
    • Yes, providing reasons for the request can help the recipient understand your situation better and increase the likelihood of your request being approved.
  • Should I express gratitude in the letter?
    • Yes, it's advisable to express gratitude for any assistance provided and to maintain a polite and professional tone throughout the letter.
  • What should I do if I haven't received a response to my accommodation change request?
    • Follow up politely with the HR department to inquire about the status of your request.

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