Request Letter for Change of Payee Name – Sample Letter Requesting Change of Payee Name

When composing a request letter for a change of payee name, clarity and politeness are essential. Clearly state your name, designation, and company name. Provide details about the duration of your association with the company and the reason for the change in payee name. Express gratitude for their cooperation and prompt action.

Table of Contents:

Sample Letter for Change of Payee Name

To,
The Manager
_____________ (Name of the company),
_____________ (Address of the company)

Date: __/__/____ (Date)

Subject: Request for change of payee name

Dear Sir/ Madam,

I am ________ (Name), __________ (Designation) of ______ (company name) writing this letter to request you for change of payee name.

We are dealing with your company for the last _________ (Duration – Months/ Years) and providing ______ (product/service). This is to inform you that we have __________ (changed company name/ ownership change/ partner change/ any other). In this regard, we request you to kindly make all upcoming payments in the name of _______ (new payee name).

We shall be highly served.

Thanking you in advance.

For,
Company Name,
____________ (Signature),
____________ (Name),
____________ (Address)

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FAQs

  • Why might a company need to change the payee name for future transactions?
    • Companies may need to change the payee name due to rebranding, restructuring, or changes in ownership.
  • Is it necessary to provide details about the duration of association with the company in the letter?
    • Yes, providing this information helps establish the credibility and history of the relationship between the parties involved.
  • How should I express gratitude in the letter?
    • You can express gratitude by thanking the recipient in advance for their cooperation and prompt action.
  • What should I do if there are multiple recipients for the letter within the company?
    • If there are multiple recipients, address the letter to the most relevant person or department responsible for handling such requests.
  • Is it advisable to follow up on the request for a change of payee name?
    • Yes, if you do not receive a response within a reasonable time frame, it is advisable to follow up with the company to ensure the request is being processed.

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