Request Letter for Replacement of Lost Company ID Card – Sample Letter to HR Requesting Replacement of Identity Card

Table of Contents:

• Sample Letter
• Live Editing Assistance
• How to Use Live Assistant
• Additional Template Options
• Download Options
• Share via Email
• Share via WhatsApp
• Copy to Clipboard
• Print Letter
• FAQs

Sample Letter to HR Requesting Replacement of Identity Card

To,
The HR Manager,
__________ (Company Name),
__________ (Address)

Date: __/__/____ (Date)

Subject: Request for replacement of ID card

Sir/ Madam,

I am ________ (name) and I am working in ________ (department) of your reputed company having employee ID ________ (mention your employee ID number).

Through this letter, I would like to inform you that my ID card got lost on __/__/____ (date) during _____ (journey/ traveling/ shifting/ transfer), and due to which I am unable to operate the attendance punching machine and I have to submit the physical attendance daily. I request you to kindly issue a duplicate ID card in my name at the earliest.

I shall be highly obliged for your kind support. In case any query arises, you may contact me at _________ (Contact Number).

Sincerely,
________ (Signature),
________ (Name),
________ (Contact Number)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

Print Letter

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.

FAQs

• What should I do if I lose my company ID card?
  • You should immediately inform the HR department and request a replacement.
• How should I explain the circumstances of losing my ID card in the letter?
  • You can briefly mention the circumstances such as journey, traveling, shifting, or transfer, without providing unnecessary details.
• Is it necessary to mention the consequences of losing the ID card in the letter?
  • Yes, it's important to mention how the loss of the ID card affects your work, such as being unable to operate the attendance punching machine.
• Should I express gratitude in the letter?
  • Yes, expressing gratitude for the assistance in issuing a duplicate ID card shows professionalism and appreciation for the HR department's support.
• What should I do if I need the replacement ID card urgently?
  • You can politely mention the urgency of the situation in the letter, but ensure to maintain a respectful tone and avoid making demands.

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