Write an Email to HR for Extending Joining Date – Sample Request Email for Extension of Joining Date

Table of Contents:

• Sample Letter
• Live Editing Assistance
• How to Use Live Assistant
• Additional Template Options
• Download Options
• Share via Email
• Share via WhatsApp
• Copy to Clipboard
• Print Letter
• FAQs

Sample Request Email for Extension of Joining Date

From: _________@_____.___ (Sender’s Email Address)
To: ___________@______.___ (HR/ Receiver’s Email Address)

Date: __/__/____ (Date)

Subject: Request for extension of joining date

Sir/ Madam,

With due respect, my name is _________ (Name) and I am a resident of ________ (Location). This mail is in reference to the job application number ________ (Application Number) for the post of _________ (Post).

I am writing this mail in order to inform you that on __/__/____ (Date), I appeared for the interview for which I received an offer letter mentioning __/__/____ (Date) as the joining date. I would apologetically request you to kindly extend my date of joining to __/__/____ (Date) as I will not be able to join my duties on the given date as _________ (Reason – Not relieved/Personal reason/ have to visit somewhere/ any other).

I ensure, I will be joining on the proposed date and will be punctual. I believe, you would consider this as a genuine request and in case of queries, you may contact me at __________ (Mobile number) or mail me at ________@____.___ (E-mail ID).

Thanking you,

Yours Truly/ Obediently,
________ (Digital Signature – If required)
________ (Name),
________ (Contact Number)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

Print Letter

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.

FAQs

• Can I request an extension of my joining date after receiving an offer letter?
  • Yes, you can request an extension due to unforeseen circumstances by writing a polite email to HR, clearly stating your reasons and proposing a new joining date.
• What information should I include in my email requesting an extension of the joining date?
  • Include your name, location, job application number, current and proposed joining dates, reasons for the extension request, and contact information for further communication.
• How should I address HR in my email for requesting an extension?
  • Address HR respectfully as "Sir/ Madam" or "Dear Sir/ Madam" in the salutation of your email.
• Is it necessary to provide a reason for requesting an extension of the joining date?
  • Yes, it's important to provide a genuine reason for the extension request, such as personal commitments, relocation issues, or unforeseen circumstances, to demonstrate sincerity and professionalism.
• What should I do if I receive no response to my email requesting an extension?
  • If you receive no response within a reasonable timeframe, consider following up with HR via email or phone to ensure that your request is acknowledged and processed.

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