When requesting business cards from HR, ensure your email is clear and polite. Provide essential details such as your name, department, designation, company name, and employee ID. Clearly state your request for the issuance of visiting or business cards, mentioning the necessity for client meetings. Express gratitude for their assistance.

Table of Contents:

Sample E-mail to HR for Visiting Card

From: _________@_____.___ (Sender’s Email Address)
To: ___________@______.___ (HR/ Receiver’s Email Address)

Date: __/__/____ (Date)

Subject: Requesting Visiting card/ Business card

Respected Sir/ Madam,

With utmost courtesy, my name is _______ (Name) and I am working in ________ (Department) department as ________ (Designation) of your company i.e. ________ (Company Name). My employee ID is _______ (Employee ID).

I am writing this mail to request your issuance of ________ (visiting/ business cards) in my name as I often have to visit clients and most of the clients ask for visiting cards at the time of the meeting. ________ (Mention your point)

It is requested to kindly issue visiting cards in my name including the required contact details. I shall be highly obliged for your kind support.

Thanking you,
Yours Truly,
________ (Name),
________ (Contact Number)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.

FAQs

  • How should I address the recipient in the email?
    • You can address them respectfully as "Respected Sir/ Madam."
  • Is it necessary to mention my employee ID in the email?
    • Yes, including your employee ID helps HR identify you in their records.
  • Should I specify the type of card I need (e.g., visiting card or business card)?
    • Yes, it's important to specify the type of card you're requesting to avoid any confusion.
  • Is it appropriate to label the email as urgent?
    • Only label the email as urgent if there's a pressing need for the cards due to imminent client meetings or other important engagements.
  • Do I need to attach any documents to the email?
    • Typically, no documents are required for a business card request, but if there are any specific requirements, HR will inform you.

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