When writing a property damage letter to a tenant, it's essential to maintain a professional and polite tone while clearly stating the issue and potential consequences. Clearly list the damaged items and remind the tenant of their responsibility to cover repair costs as per the rental agreement.
Sample Letter of Warning to Tenants for Damaged Property
To,
___________ (Name),
___________ (Address)
Date: __/__/_____ (Date)
Respected ________,
This letter is in reference to the contract number __________ (contract number) dated ________ that was signed between us regarding rental agreement.
This is to state that as per the recent visit to my property for inspection done on __/__/____ (Date), It was found that the following __________ (items/ things/ amenities) were found __________ (damaged/ spoiled/ ruined/ broken/ any other).
1. __________ (list the items found damaged)
2. __________ (list the items found damaged)
As per the contractual agreement, you are entitled to repay for all the damage done during the rental duration. Also, I do hold the right to terminate the contract if the damage is unbearable. Consider this letter as a warning in this regard and also prevent the same in future.
Regards,
____________ (signature),
____________ (name),
____________ (contact number)
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Rahul Sharma