When drafting a warning letter for violating health and safety rules, it's crucial to maintain clarity, politeness, and precision. Clearly state the violation details, express concern about the behavior, and emphasize the importance of adherence to health and safety regulations. Additionally, provide a warning about potential consequences for repeated violations and request prompt action to address the issue.
Sample Letter Giving Warning for Violating the Safety Rules
To,
_________,
_________,
_________ (Mention receiver’s details)
Date: __/__/_____ (date)
Subject: Warning for violating health and safety rules
Sir/ Madam,
This letter is in regard to the ________ (construction/ repair/ renovation work/other) that is being conducted at our property i.e. ___________ (mention property name/ address).
We write this to present the grievance in this regard. This is to inform you that your staff has been working in a very irresponsible manner and is also violating the HSE (health and safety rules) which is forcing us to write this letter to warn you in this regard. The main points are _________ (mention violation details). In this regard, consider this letter as a warning for the same and we expect your quick action in this regard.
Please expect strict action and imposition of a fine if the same behaviour is repeated again.
We expect your response.
For,
__________ (Mention company name)
__________ (Signature),
__________ (Your name),
__________ (Designation)
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Rahul Sharma