Writing an effective letter, such as one addressing an issue like a malfunctioning air conditioner, requires clarity and politeness. It's important to clearly state the problem and its impact while avoiding vague language or omitting crucial details. Politeness and respect towards the recipient are key, and a clear call to action can expedite the resolution process.

Table of Contents:

Request Letter for Repair of Air Conditioning Unit in Classroom

The Principal,
___________ (School Name),
___________ (School’s Address),

Dated: __/__/____ (DD/MM/YYYY)

Subject: Air conditioner not working

Respected Sir / Madam,

I _________ (Your Name), monitor of class ____ (Class) in your school am writing this letter on behalf of my class with due respect to inform you that the air conditioner of our class i.e. ______(Class) Section _______ (Section) isn’t working fine since last ______ (Number Of Days /Weeks/Months) days and requires repair. We have complained about this a number of times to the class teacher too. It’s getting difficult for us to sit in class due to scorching summers.

Looking forward to your quick and positive support.

Yours truly,
________ (Name)
________ (Roll number)
________ (Class)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


  1. How should I address the principal in the letter?
    • Use "Respected Sir / Madam" or "Dear Principal" to address the principal respectfully.
  2. Is it necessary to mention my role in the class?
    • Yes, mentioning that you are the monitor of the class adds credibility to your complaint.
  3. Should I mention previous complaints made about the issue?
    • Yes, it's important to mention any previous complaints to show that the issue has been ongoing.
  4. What details should I include about the air conditioner issue?
    • Include details such as the duration of the problem and its impact on the class, keeping the language straightforward.
  5. How should I conclude the letter?
    • End the letter politely, expressing hope for a quick resolution, and include your name, roll number, and class for identification.

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