Writing an effective letter requires clarity and politeness. Ensure to include all necessary details, such as the issue, its location, and your request for action. Avoid using unclear language and omitting important information. Always maintain a respectful tone towards the recipient.

Table of Contents:

Complaint Letter to College Principal Regarding Cooler Not Working Properly - Complaint Letter about water cooler not working

The Principal,
_______ (College Name),
_______ (Address)

Subject: Complaint about water cooler not working

Respected Sir/Madam,

I am a student of _________ (Department) and my roll number is _____ (Roll Number). This is in regard with the ________ (broken/damaged) water cooler on the ________ (First/second/third/any other) floor of _______ (name of building -if any). The __________ (water cooler problem – not working/ cleaning / broken / the water keeps dripping from it). We have to go to a different floor each time for getting drinking water.

I would request you to arrange for repair/replacement as soon as possible.

Yours Truly,
_______ (Name),
_______ (Roll Number)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


Q1: How should I address the recipient in a complaint letter to the college principal?
  • A1: Address the recipient as "Respected Sir/Madam" followed by the body of the letter.
Q2: What details should I include in a complaint about a malfunctioning water cooler?
  • A2: Include your department, roll number, a clear description of the issue, and the specific location of the water cooler.
Q3: Is it necessary to mention the inconvenience caused by the malfunctioning water cooler?
  • A3: Yes, it's important to convey the inconvenience caused, such as having to go to a different floor for drinking water, to emphasize the urgency of the issue.
Q4: How should I conclude a complaint letter to the college principal?
  • A4: End the letter with a polite request for prompt action, followed by "Yours Truly," and your name and roll number.
Q5: What tone should I maintain in a complaint letter to ensure effectiveness?
  • A5: Maintain a respectful and earnest tone throughout the letter, clearly expressing the issue while avoiding any confrontational language.

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