When writing a request letter for a refund of admission fees, it's important to maintain a polite and respectful tone while clearly stating the details of the admission cancellation, including the date and registration number. Provide necessary information such as the amount to be refunded and bank details for the refund process. Express gratitude and request prompt action for the refund.

Table of Contents:

Application to College for Refund of the admission fees - Refund Request Letter

The Principal/Dean,
_______________ (Name of the College / University),
_______________ (Address)

Date: __/__/____ (Date)

______________ (Name of the Parent),
______________ (Name of the ward for reference)

Subject: Application for Refund of the admission fees

Respected Sir/Madam,

With due respect, I would like to bring in your notice that my name is _______________ (Name of the Parent), I am Parent/Guardian of _________________ (Name of the Student).

My ward had cancelled the admission in your college on __________ (Date of cancellation). His admission registration number is _________ (Registration No.).

As per college admission policy, we have not yet received the refund from the __________ (admin/finance/academic) department. The amount which was supposed to be refunded is ____________ (Amount).

Please consider it as a gentle reminder and kindly arrange the refund at the earliest.

I am providing my bank details again for your kind reference:
Account Number:_______________
Bank Name:_______________
Name of the Account Holder:_____________

Thanking you,

_________________ (Name of the Parent)
_________________ (Contact Details)
_________________ (Signature)

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  • What should I include in my request for a refund of admission fees?
    • Ensure to provide details such as the date of admission cancellation, admission registration number, amount to be refunded, and bank details for the refund process.
  • How long does it typically take to receive a refund of admission fees?
    • The duration may vary depending on the college's processing time and administrative procedures. However, it's advisable to follow up with the college if the refund is delayed.
  • Is it necessary to provide bank details for the refund process?
    • Yes, including accurate bank details ensures the refund is processed correctly and avoids any delays or complications in crediting the refunded amount.
  • What if I don't receive a response to my refund request letter?
    • If you don't receive a response within a reasonable timeframe, consider following up with the college's administrative or finance department to inquire about the status of your refund.
  • Can I request a refund of admission fees for any reason?
    • Generally, colleges have specific policies regarding refund eligibility, which may vary based on factors such as the date of cancellation and applicable fees. Refer to the college's admission or refund policy for detailed information.

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