When drafting a letter to the principal for not attending a school picnic, it's crucial to maintain a respectful tone while clearly stating the reason for absence and any associated queries, such as regarding refunds. Ensure to include the student's name, class, roll number, date of the picnic, and the reason for not attending.

Table of Contents:

Application for not attending the school picnic

The Principal,
___________ (Name of the School)
___________ (School Address)

Date: __/__/____ (Date)

Subject: Application for not attending the school picnic

Respected Sir/Madam,

With due respect, I am _____________ (Name of the Student), studying in Class ________, having roll number _____________ (Roll Number).

I humbly, hereby write to inform you that I will not be able to attend the school picnic organised on ___________ (Date) at _________ (Venue). The reason for my absence is __________ (Travelling somewhere else/competitive exam/need to attend an unavoidable ceremony/mention your exact reason here)

Please excuse me for the same. I request you to kindly confirm if the amount paid for picnic of Rs.________ (Amount) is refundable or not.

Yours Faithfully/Sincerely/Obediently,
____________ (Name of the Student)
____________ (Roll Number)

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  • What should I include in a letter for not attending a school picnic?
    • You should include the student's name, class, roll number, the date and venue of the picnic, the reason for absence, and any queries regarding refunds.
  • How should I address the principal in the letter?
    • You can address the principal as "Respected Sir/Madam" or "Dear Sir/Madam" followed by a polite closing such as "Yours faithfully" or "Yours sincerely."
  • Is it necessary to provide a reason for not attending the picnic?
    • Yes, it's essential to mention a valid reason for not attending, such as travel plans, academic commitments, or family obligations.
  • Should I inquire about the refund of the picnic fee in the letter?
    • Yes, it's appropriate to inquire about the refund policy for the picnic fee if you've already made the payment.
  • What documents may be required for processing the refund of the picnic fee?
    • You may need to provide proof of payment, such as a receipt or transaction details, along with your request for a refund.

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