When writing a letter to HR about a malfunctioning laptop, it's important to be clear and polite. State your name, department, employee ID, and provide details about the laptop issue. Request assistance from HR to resolve the problem and express gratitude for their support.

Table of Contents:

Sample Letter Regarding Laptop not Working

The Human Resources Manager,
__________ (Company Name),
__________ (Company’s Address)

Date: __/__/____ (Date)

Subject: Laptop not working

Respected Sir/Madam,

I am ________ (Name) and I have been working in ________ (Department) of your reputed company i.e. ________ (Company Name). My employee ID is _________ (Employee ID).

This is to inform you that I have been provided with a laptop for official work having serial number: _________ (Laptop serial number) by your organization/ institute. I am most humbly writing this letter in order to inform you that the above-mentioned laptop which is provided to me is not working well. The issue with the provided laptop is _________ (Battery not charging/ Broken screen/ Keyboard not responsive/ Windows got corrupted/ Any other).

Therefore, I request you to kindly look into the matter and provide me with adequate support. I shall be highly obliged.

Thanking you,
___________ (Signature),
___________ (Name),
___________ (Employee ID)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


  • Can I directly contact IT support instead of HR for laptop issues?
    • In many companies, HR serves as the initial point of contact for administrative issues, including equipment problems. However, if your company has a designated IT department, you may be directed to contact them for technical support.
  • What should I do if the laptop issue is affecting my work productivity?
    • If the laptop issue is significantly impacting your work, it's important to communicate this to HR or your supervisor promptly. They can prioritize resolving the issue to minimize disruption to your work.
  • Is it necessary to mention my employee ID in the letter?
    • Including your employee ID helps HR identify you in their records quickly, which can expedite the resolution process.
  • How long does it usually take for HR to respond to a laptop issue request?
    • Response times may vary depending on the company's policies and the severity of the issue. However, HR typically strives to address employee concerns promptly.
  • What should I do if HR requests additional information about the laptop issue?
    • If HR requires more details about the problem, provide them with any relevant information or documentation they request to facilitate the resolution process.

Incoming Search Terms:

    • Sample letter to the Human Resources Manager for laptop not working
    • letter to HR complaining about laptop not working

Leave a Reply