When writing a letter to HR regarding a missed attendance punch, it's crucial to maintain clarity, politeness, and accountability. Clearly state your name, department, and employee ID. Mention the date of the incident and the time you arrived. Request HR to manually adjust your attendance record and assure them that it won't happen again.
Sample Letter to HR for Not Punching Attendance
To,
The Human Resources Manager,
__________ (Company Name),
__________ (Company’s Address)
Date: __/__/____ (Date)
Subject: Forgot to punch attendance
Respected Sir/Madam,
I am working in ________ (Department) department as _________ (Designation) of your prestigious company i.e. __________ (Company Name).
My name is _________ (Name) and my employee ID is ______ (Employee ID). This letter is in regard to my attendance record. I would most humbly inform you that this morning i.e. __/__/____ (Date), I forgot to punch the attendance due to which it is reflected as absent in my attendance records. I request you to kindly accept my manual attendance. I arrived at __:__ (Time) and for which I request you to kindly mark my present for today.
I ensure this will not be repeated again. I shall be highly obliged for your kind assistance.
Thanking you,
___________ (Signature),
___________ (Name),
___________ (Employee ID)
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Sandeep Bhandari