The HR Manager,
__________ (Company’s Name)
__________ (Company’s Details)

Date: __/__/____ (Date)

__________ (Name of the employee)
__________ (Employee ID)

Subject: Unauthorized absence from work

Dear ________ (Employee name),

This letter is in reference to Mr/Mrs. _______ (name of the employee) bearing employee ID being absent from the work for last ______ (duration).

As per company policy, you are required to ______ (submit a leave application/intimate in advance) for ______ (type of leave). Since no leave application or prior notice has been deposited by him/her this absence will be considered as an unauthorized absence.

It is to inform you that in case such absence keeps on following up might lead to the take serious action. In case you have any queries, you may reach the ________ (designated person)

__________ (Company Name),
__________ (Signature),
__________ (Name),
__________ (Designation)

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