Letter to Employee for Unauthorized Absence – Sample Notice Letter for Leave without Information

When drafting a letter addressing unauthorized absence, it's important to maintain a clear and polite tone. Clearly state the issue, cite company policies, and outline potential consequences. Ensure all necessary details are included to avoid confusion.

Table of Contents:

• Sample Letter
• Live Editing Assistance
• How to Use Live Assistant
• Additional Template Options
• Download Options
• Share via Email
• Share via WhatsApp
• Copy to Clipboard
• Print Letter
• FAQs

Sample Letter for Unauthorized absence from work

From,
The HR Manager,
__________ (Company’s Name)
__________ (Company’s Details)

Date: __/__/____ (Date)

To,
__________ (Name of the employee)
__________ (Employee ID)

Subject: Unauthorized absence from work

Dear ________ (Employee name),

This letter is in reference to Mr/Mrs. _______ (name of the employee) bearing employee ID being absent from the work for last ______ (duration).

As per company policy, you are required to ______ (submit a leave application/intimate in advance) for ______ (type of leave). Since no leave application or prior notice has been deposited by him/her this absence will be considered as an unauthorized absence.

It is to inform you that in case such absence keeps on following up might lead to the take serious action. In case you have any queries, you may reach the ________ (designated person)

For,
__________ (Company Name),
__________ (Signature),
__________ (Name),
__________ (Designation)

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Print Letter

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FAQs

• What should I do if an employee is absent from work without informing the company?
  • Address the issue promptly by sending a notice letter to the employee regarding their unauthorized absence. Clearly state the company's expectations and potential consequences.
• What should be included in a notice letter for unauthorized absence?
  • The letter should mention the employee's name, duration of absence, company policies regarding leave, and potential consequences of unauthorized absences.
• How should I handle repeated unauthorized absences from an employee?
  • If an employee continues to be absent without authorization, it may lead to disciplinary action. Document each instance of unauthorized absence and follow the company's disciplinary procedures.
• Is it necessary to mention the date and subject in a notice letter for unauthorized absence?
  • Yes, including the date and subject helps the recipient easily identify the purpose and timeline of the communication.
• What should an employee do if they have questions about their unauthorized absence?
  • Employees should contact the designated person mentioned in the notice letter for clarification or assistance.

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