_________ (Recipient Details),
_________ (Company Name),
_________ (Company Address)
Date: __/__/____ (Date)
Subject: Appointment confirmation
Respected Sir/ Madam,
This letter is in reference to the appointment request that I received from your end.
I hereby wish to confirm your appointment. Further, I would like to inform you that I have scheduled the appointment for you on date __/__/____ (date) and the time slot for the same would be __:__ (time) to __:__ (time). This is to most humbly inform you that the booked appointment is _______ (refundable/partially refundable/non-refundable/other) and you are requested to be present ___ (5 minutes prior/15 minutes prior/on-time/other) to the slot given.
In case of any queries, doubts, or support. You may contact at the contact details provided at the end of the letter.
________ (Contact Details)