When drafting a request letter for a change in tender specification, it's crucial to maintain clarity and politeness. Start with a formal greeting and clearly state the purpose of the letter, including the tender details and the specific specification needing amendment. Politely request the desired change and express appreciation for their attention to the matter. End with a formal closing and your contact information.
Sample Letter for Request Change in Tender Specification
To,
The Manager,
__________ (Company Name)
__________ (Address of the Company)
Date: __/__/____ (Date)
Subject: Request for change in tender specification
Sir/ Madam,
With reference to tender ________ (tender reference no.) dated ________ for ____________ (tender description) at ___________ (Location), we would like to bring to your kind notice that the _______ (specification/ any other) for item__________ mentioned in the tender document is compiled by __________ (mention details).
Hence, we request you to please arrange to amend the specification for ____________ (item description).
Thanking you in advance.
Regards,
_________ (Your name)
_________ (Designation)
_________ (Contact number)
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Sandeep Bhandari