Tender Extension Request Letter – Sample Request Letter for Extension of Tender Deadline

Table of Contents:

• Sample Letter
• Live Editing Assistance
• How to Use Live Assistant
• Additional Template Options
• Download Options
• Share via Email
• Share via WhatsApp
• Copy to Clipboard
• Print Letter
• FAQs

Sample Request Letter for Extension of Tender Deadline

To,
The Manager,
__________ (Company Name)
__________ (Address of the Company)

Date: __/__/____ (Date)

Subject: Extension of tender

Sir/Madam,

With reference to tender ________ (tender no.) dated ________ (date) for ____________ (tender description) at ___________ (Location), we would like to bring to your kind notice that a few items such as_____________ (item name) as per _________ (specification/details/requirements/any other) mentioned in the tender document shall have to be _________ (imported/ specially designed/ any other).

There is a considerable delay due to __________ (reason for delay). Since the tender due date is fast approaching, we request you to extend the deadline for the said tender.

Looking forward to your kind support.

Regards,
_________ (Your name)
_________ (Designation)
_________ (Contact number)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

Print Letter

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.

FAQs

1. What should I include in a tender extension request letter?
   • Mention the tender details, reason for the extension request, and any relevant information contributing to the delay.
2. How should I address the recipient in the letter?
   • Begin with a formal salutation such as "Dear Sir/Madam" or "Respected Sir/Madam."
3. Is it necessary to provide reasons for the delay in the tender request letter?
   • Yes, it helps the recipient understand the situation better and increases the likelihood of a favorable response.
4. How far in advance should I request the tender extension?
   • Request the extension as soon as you become aware of the potential delay to allow the recipient sufficient time to consider your request.
5. Should I express appreciation in the letter?
   • Yes, it's important to show gratitude for their understanding and cooperation in considering your request for the tender extension.

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