When writing a tender extension request letter, it's essential to maintain clarity and politeness. Start with a formal greeting and clearly state the purpose of the letter, including the tender details and the reason for the extension request. Provide any necessary details, such as the items causing delay and the reason behind it. Politely request an extension of the tender deadline and express appreciation for their understanding. End with a formal closing and your contact information.
Sample Request Letter for Extension of Tender Deadline
To,
The Manager,
__________ (Company Name)
__________ (Address of the Company)
Date: __/__/____ (Date)
Subject: Extension of tender
Sir/Madam,
With reference to tender ________ (tender no.) dated ________ (date) for ____________ (tender description) at ___________ (Location), we would like to bring to your kind notice that a few items such as_____________ (item name) as per _________ (specification/details/requirements/any other) mentioned in the tender document shall have to be _________ (imported/ specially designed/ any other).
There is a considerable delay due to __________ (reason for delay). Since the tender due date is fast approaching, we request you to extend the deadline for the said tender.
Looking forward to your kind support.
Regards,
_________ (Your name)
_________ (Designation)
_________ (Contact number)
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Sandeep Bhandari
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