When writing a leave letter to HR for an extended absence, it's crucial to maintain clarity and politeness. Clearly state your intention to take leave, provide the reason for your absence, specify the duration, and request approval. Avoid ambiguity and express gratitude for consideration.
Sample Letter About Absence from Work for 13 Days
To,
The HR Manager,
______________ (name of the company),
______________ (address of the company)
Date: __/__/____ (date)
Subject: Leave application
Respected Sir/Madam,
This is to most humbly inform you that my name is _________ (name) and I am working as ____________ (mention designation) in your company for the last _______ (mention duration). My employee ID is __________ (Employee ID)
Courteously, I am writing this letter with the utmost respect that due to the reason ____________ (mention the reason), I will not be able to come to the office for 13 days from __/__/____ (date) till __/__/____ (date).
I request you to kindly consider my absence as a ______ (type of leave) leave. I shall be highly obliged if you could approve my leave for the said duration. I shall be obliged.
Thanking you,
Sincerely,
___________ (Your name),
___________ (Employee ID)
___________ (Contact details)
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FAQs
- How should I address the HR manager in a leave letter?
- You can address the HR manager as "Respected Sir/Madam" or "Dear Sir/Madam" to maintain a polite tone.
- Is it necessary to mention the reason for the leave in the letter?
- Yes, it's important to provide a brief reason for the leave to give context to your request.
- Should I specify the exact dates of my absence in the leave letter?
- Yes, it's essential to specify the exact dates of your absence to ensure clarity and avoid confusion.
- What type of leave should I request for an extended absence?
- You should specify the type of leave you are requesting, such as annual leave or medical leave, depending on your company's policies and the reason for your absence.
- How should I conclude a leave letter to HR?
- You can conclude the letter with a polite closing such as "Thank you for your attention to this matter" or "Your prompt approval is appreciated." Sign off with your name, employee ID, and contact details.
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Sandeep Bhandari 
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