When writing an internship offer letter, it's crucial to maintain clarity, professionalism, and politeness. Ensure all necessary details such as the recipient's name and address, the duration of the internship, start date, key responsibilities, and contact information are included. Enclose a copy of the terms and conditions for the recipient's reference.

Table of Contents:

Internship Joining Letter from Company

To,
__________
__________ (Receipient’s details),

Date: __/__/____ (Date)

From,
The Human Resources Manager,
__________ (Company’s name)
__________ (Company’s Address)

Subject: Offer letter for __________ (name)

Sir/ Madam,

With reference to your application for internship in our company, ____________ (mention application number/ details), I ___________ (mention your name), write this letter with immense pleasure on behalf of _________ (company name) to inform you that we are willing to offer you internship oppotunity in ________ (mention deparment)

The said internship will be for ___________ (duration – 3 month/ 6 month/ 9 month) and will begin from __/__/____ (mention date) onwards. Your key responsibilities during the internship will be as under:

  • _____________ (mention)
  • _____________ (mention)

In this regard, we hereby request you to respond your confirmation to this letter via mail __________@____.____ (mention email address) or write us at __________ (mention company’s address). Also, by accepting this offer letter you are accepting all the terms and conditions (Copy enclosed) of the company and shall hereby adhere to them.

For,
________ (Company’s name),
________ (Signature with Stamp),
________ (Name)

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How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.

FAQs

  • What should be included in an internship offer letter?
    • An internship offer letter should include details such as the recipient's name, internship start date, duration, key responsibilities, contact information, and a request for confirmation of acceptance.
  • How should I confirm my acceptance of an internship offer?
    • You can confirm your acceptance of an internship offer by replying to the offer letter via email or postal mail, as instructed by the company.
  • Are internship offer letters legally binding documents?
    • Internship offer letters typically outline the terms and conditions of the internship, which may include legal aspects. However, it's advisable to review and understand these terms before accepting the offer.
  • Can I negotiate the terms of an internship offer?
    • It may be possible to negotiate certain aspects of an internship offer, such as the start date or specific responsibilities, but this depends on the company's policies and the nature of the internship.
  • Is it necessary to enclose a copy of the terms and conditions with the internship offer letter?
    • Yes, enclosing a copy of the terms and conditions ensures that the recipient is aware of and agrees to abide by the company's policies and expectations during the internship period.

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