When writing an effective letter to inform about a meeting date change, clarity and politeness are crucial. Clearly state the purpose of the letter, including the original meeting details, the new date, time, and location, as well as any other pertinent information such as dress code and agenda. Avoid unclear language and ensure all necessary details are included to prevent confusion. Politeness is key to maintaining a professional tone throughout the letter.
Sample Letter Informing Meeting Date Change
To,
The ________ (Department),
____________ (Name of the company),
____________ (Address of the Company)
Date: __/__/____ (date)
Subject: Information letter for meeting
Respected Sir/Madam,
This letter is in reference to the meeting scheduled regarding the ____________ (agenda for the meeting) dated __/__/_______ (date). This is to inform you that there is a change in the date of the meeting. The meeting has been rescheduled on __/__/______ (date) at ___:___ (time).
The physical/virtual meeting will be in ________ (conference room/hall/place) and the agenda of the above-referred meeting will be ___________ (agenda/aim). Kindly, be in the dress code mentioned below. ____________(mention dress code).
As discussed earlier, in the second session Mr./Mrs. ____________ (name of the speaker) will be discussing the __________(name of the project). Therefore, I request you to be on time and you can contact the human resources department for any further discussion.
Regards,
____________ (Name
____________ (Designation)
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Deepanshu Thakral